We have some exciting news!
We have a lot of residents that are interested in helping run Ballentine Pointe, but are unable for whatever reason, to sit on the Board of Directors.
The main ways most HOAs do that are through committees. We historically had some committees, but they weren't well organized, and ever since COVID, they haven't really been active.
That changes today. We have dissolved all the old committees and replaced them with 5 new committees. These new committees are given responsibility for a different part of the association.
We wrote a detailed guide about volunteering for a committee, joining a committee as an active member, what the committees are, and how they are ran here: https://ballentinepointe.com/committees
The 5 new committees are:
- Social Events -- plans and operates the social events calendar for the community.
- Pool & Recreation - manages the amenity areas, including the pool, soccer field, and playground.
- Landscape & Architecture - manages the look and feel of the community, including HOA maintained landscaping throughout the community, architecture guidelines, and architecture control requests, as well as the Yard Decorating Contests.
- Community Relations - responsible for interacting with various neighborhood organizations, such as local schools, local government, other Homeowners Associations, and any other local community organizations.
- Budget & Finance - responsible for working with other committees, members of the Association, and the Board of Directors to propose the annual operating and reserve budgets
We plan on having a series of kickoff meetings, one per day, the week of June 24th, at 7 PM, at the HOA Office (79 Baywood Drive Hiram, GA).
Please RSVP on Facebook if you plan on attending so we can ensure that we have room for everyone that wants to attend. If you aren’t already on our Facebook group, please join at https://www.facebook.com/groups/ballentinepointehoa/. If you are unable to use Facebook for whatever reason, please RSVP by responding to this email with which committee(s) you plan on attending the kick-off meeting for.
- 6/24 - Social Events
- 6/25 - Pool & Recreation
- 6/26 - Landscape & Architecture
- 6/27 - Community Relations
- 6/28 - Budget & Finance
If there isn't enough space, we will move to the front porch.
Each committee will have Members and Volunteers. Volunteers are participants of a committee that are not Members. Volunteering for a committee has no time commitments or obligations outside of volunteering for any events or activities as they wish to volunteer for. Members have official duties and obligations, including a fiduciary duty to all Association Members, must commit to appearing for committee meetings, and volunteering for activities hosted by the Committee, and fulfilling the role within the Committee they volunteered for. To be considered for Committee Membership, you must be in good standing with the HOA. Tenants can participate and become committee members as well.
You must be an Association Member or an Occupant in order to be officially considered for a committee member. Guests may assist in a non-official capacity. Members are not required to be Occupants to join a committee as a volunteer, however, Members that do not reside locally will generally not be considered as an official committee Member if a suitable Occupant or locally resident Member is available.
Once the committees choose their Members, they will be appointed officially in their positions. They must choose their internal organization structure. Each committee shall choose a Chair, with preference given to non-Directors. The committees may also choose a Vice Chair, Secretary, or Treasurer. For committees without a Secretary or Treasurer, the Chair will fulfill that role.
Thank You,
Ballentine Pointe Homeowners Association, Inc.
Board of Directors